VCON 42 will be at the



For all our attendees who will need a room booking, we have a highly discounted convention group rate available. This rate is also available for several days before and after for anyone from outside the Vancouver metro region interested in spending some time as a tourist in our fair cities.

Even if you live locally we recommend booking a room at the hotel! With programming running until late, hospitality open until 1:00 AM, room parties running even later and both tabletop and console game rooms open all night, with a room booking for Friday and Saturday night you can be sure of having a private place to catch up on sleep and get in a shower and put on some fresh clothes before breakfast each morning. With the event starting at noon on Friday, if you also include Thursday in your room booking you can take your Friday morning easy, strolling into pre-registration pick up as soon as it opens (usually by 10:00 AM Friday). Throw in Sunday night and you can join the ConCom (Convention Committee) at their “Dead Dog” wrap-up party, safe in the knowledge you have a place to crash when it’s all over at who-knows-when-o’clock in the morning.

Most rooms sleep up to four people too, so you can even get together with up to three friends and split the costs.

As we are hosting Canvention this year we do expect to see more guests and attendees coming in from further afield than usual, so we have also arranged additional travel discounts for those flying into Vancouver International Airport (YVR) or wishing to rent a vehicle – see the “Flights & Rental Car” section for details.

Book A RoomRoom RatesAbout the HotelFlights & Rental Car Promotions

Book A Room

Convention rates will be available only until September 13, 2018
Rates apply to several days both before and after the event, from Sunday, September 30 through to Friday, October 12.

Book Online

Book a Room via Phone or Email

Booking a room only requires a credit card that can accept a hold for the value of one night’s stay.
Cancellations may be made, without penalty, up to 4:00 PM two days before planned check-in. After that time there is a cancellation penalty of one night’s stay.


Special Venue General Membership

We’ve introduced a discounted membership available to anyone who books one or more nights at our convention hotel! The “Special Venue General Membership” is a full weekend membership for just $55 – more than 25% savings over full price and $5 less than our Early Bird rates!

To take advantage of this offer, you must book your room first so that you can provide the hotel booking number. This information, plus the number of memberships using the same booking number, will be checked against our records. Any invalid registrations will be cancelled and refunded.

Click Here To Register


Room Rates

Group rates will be available only until September 13, 2018
Rates apply to several days both before and after the event, from Sunday, September 30 through to Friday, October 12.

All rooms include the following amenities: Complimentary Parking; WiFi; Access to Spa/Fitness area; Air  Conditioning; Flat Screen Television; In-room safe; Mini-bar; 

Room Type Extras Convention Rate* Regular Rate
Traditional – 2 Queen Beds  $169 $359
Traditional – King Bed§ $169 $359
Club Floor King / King Bed§ $219 $409
Junior Suite
  • Expanded sitting area.
  • Balcony
  • Oversized couch.
$244 $459
Executive Suite
  • Expanded sitting parlor
  • Dining area w/ dining table for four people
  • Spacious bathroom
  • Oversized couch
  • Overstuffed armchair
  • A door separating the bedroom
$309 $499
* Single/Double/Triple occupancy. +$20 for Quad. Note, when making an online reservation it will also show an additional +20 per person for triple occupancy but this will be removed when you check in.
Plus fees and taxes (5% GST, 11% Hotel Room Tax, 1.16% Destination Marketing Fee). Taxes and fees are subject to change without notice.
§ A cot – maximum of one (1) – can be supplied in a Traditional King Room or Suite based on availability.

About the Hotel

Centrally located in the beautiful city of Richmond, BC, Sheraton Vancouver Airport Hotel places some of Western Canada’s most exciting and intriguing things to do right at your doorstep.

Richmond boasts unique recreational and cultural attractions for the entire family, including the historic Gulf of Georgia Cannery and Richmond Olympic Oval – the site for the long-track speed skating competition during the 2010 Olympic Winter Games. Enjoy boating on the Fraser River and whale watching from Steveston Village, play championship golf, and roam the biking and running trails just minutes away. For a day of shopping, walk to the Richmond Centre Mall.


7551 Westminster Highway
Richmond, BC V6X 1A3

Check in/out

  • Check-in: 3:00 PM
  • Check-out: 12:00 PM

Guest Services

  • Complimentary Vancouver Airport Shuttle
  • Street level and covered parking
    • Parking for one vehicle included free for VCON members staying at the hotel
    • Special rate of $10/day + taxes (reg $15.75) for other VCON members (no in-and-out privileges)
  • All guests enjoy free standard in-room internet access
  • Harold’s Bar & Bistro with a Patio
  • Business Center with Microsoft® Connection Destination

Recreation & Entertainment 

  • Fitness Centre
  • Outdoor Heated Pool & Hot Tub
  • Lush Courtyard with Tables And Seating

WIFI Access

All individuals who book rooms at the hotel get complimentary standard WiFi when in their guest rooms. A faster connection is available for $9.95 per day or $22.95 for three days.

There is also unsecured WiFi available in the front lobby and complimentary WiFi will also be available to VCON members throughout all VCON Function spaces.

Hotel Facilities

Click a photo to see a full-size version

Harold’s Bar Harold’s Bistro Harold’s Bistro Pool Patio
Harold's Bar at the Sheraton Vancouver Airport Hotel Harold's Bistro Restaurant at the Sheraton Vancouver Airport Hotel Harold's Bistro Pool Patio at the Sheraton Vancouver Airport Hotel
Lobby In-House Starbucks  Club Lounge
Lobby at the Sheraton Vancouver Airport Hotel In-House Starbucks kiosk at the Sheraton Vancouver Airport Hotel Club Lounge at the Sheraton Vancouver Airport Hotel
Pool Pool Deck  Fitness Center
Pool at the Sheraton Vancouver Airport Hotel Pool deck at the Sheraton Vancouver Airport Hotel Fitness Centre at the Sheraton Vancouver Airport Hotel

Flights & Rental Car Promotions

We are proud to establish two special travel discounts with the assistance of our meeting event planning sponsor Andromeda Consultants. With their help, we are able to offer a special convention airfare discount with Air Canada and a special car rental discount with Hertz Rent-a-Car.


Airfare Discount – Air Canada

Purchase your air ticket online by going to and entering 4KR3VVA1 in the “Promotion Code” field.  You can save up to 20% on all Air Canada network flights (depending on fare class and city of origin).  The available travel period is between 9/26/18 – 10/17/18 for flights to Vancouver International Airport (YVR).

We respectfully request that you to enter the promotion code even if the code does not impact the pricing for the flight you select so we can see the volume of usage which will help us to plan better and get better discounts for future years.


Car Rental Discount – Hertz

Rent a car online by going to which should automatically have the discount code 1757580 entered in the Discount/CDP/Club Code field. You can save up to 45% depending on your selected vehicle class. This discount will work anywhere in North America. (In fact, anyone may use this code and you may keep using the code even after the convention!)

We respectfully request that you enter the promotion code in even if the code does not impact the pricing for the vehicle class you select so we can see the volume of usage which will help us to plan better and get better discounts for future years.